Circulation Policies


Fines, Loss & Damage


**Please return reserve and InterLibrary Loan materials to the Circulation Desk and place it in the slot at the right end of the desk marked for reserves/InterLibrary Loan returns or hand it to a student/staff working the desk.

Policies may differ among libraries. See also Loan Periods by Location.


The Libraries are responsible for managing large collections of state-owned materials and must provide an incentive for these materials to be returned in a timely manner. Overdue fines are used as an incentive for borrowers to return library materials after an established, reasonable loan period, so that materials may be properly accounted for and can be made available for other borrowers. Overdue Letters sent via email are issued as a courtesy to all library users.

All legitimate objections to library charges will be considered. Problems that do NOT constitute a legitimate basis for consideration are:

  • Lack of knowledge or understanding of Library policies
  • Disagreement with amount owed or fine structure
  • Inability to pay fines and charges (Payment plan is available)
  • Unwillingness to take responsibility for materials checked out to you and loaned to a third party
  • Failure to receive or read an overdue or courtesy notice
  • Fines accrued during vacation or University holidays

The Libraries would much rather have items returned on time than to charge fines. Please return library materials on time and avoid overdue fines..

Note: Please keep your email address current in the Library System. Unpaid fines may result in suspension of borrowing privileges, the withholding of transcripts and/or diplomas, and/or the blocking of class registration.

Book fines: No overdue fines for returned books!

Reserve fines: $.60 per hour, per item, per day

Recall fines: $2.00 per item, per day

Fine Payments

All fine payments (with exception of lost Medical Center or Law Library books [and Art Equipment]) must be paid at William T. Young Library.

Payments are accepted at the Circulation Desk Monday through Friday, 8:15 am - 3:25 pm. You may pay using credit card (Visa/MasterCard/Discover/American Express) or checks made out to University of Kentucky.

  • Credit card payments may be paid over the phone (859-218-2025) during office hours. If you get the voice mail, please leave your name and number, and we will return your call.
  • You may mail a check payment to:
    • Fine Payment
      William T. Young Library, Circulation Desk
      400 Hilltop Avenue
      Lexington KY 40506-0456

For more information, call 859-218-2025. Office hours 8:15 am - 3:25 pm.

Avoid fines by returning all library materials on time.
We do our very best to maintain the posted hours of operation. There are times that circumstances dictate having to close the Fines Office. We apologize for any inconvenience this may cause. The Fines Office is always closed on academic holidays and the week between Christmas and New Years Day. If in doubt, call the Fines Office at (859) 218-2025 or the Circulation Desk at (859) 218-1881 to check to see if the Fines before coming in to save a trip.

Claimed Returneds

If you believe you have returned material that is being billed as overdue, please contact the staff at the owning library Circulation Desk to file a Claims Returned or use this form. Library personnel will search for the material up to three times within a maximum of 60 days. The material will stay charged to your account during the search time, but a note will be placed in your record to allow you to continue to check out library material while the claim is in process. It is good that you continue to search for the book as well.

If the item(s) is found in the library, the item(s) will be checked in and any fines will be removed. If the material is not found, you will be assessed a lost book replacement cost of $100.  

NOTE: If your record has a recurring pattern of items claimed to be returned and later found in the stacks, not re-sensitized and still charged to you, you will be charged the appropriate fines for any "lost" books.

During the claims returned process, you should continue to look for the item(s). If you do find the item(s), return it/them to the library and let the person at the Circulation Desk know that there is currently a Claims Returned on the book.  

All library email letters, such as Overdue Letters, will continue to be sent to your account at thesystem-scheduled times.  You may disregard these letters while the Claim Returned is in process.

Damaged/Lost Library Materials

Lost book replacement cost: $100 (See Damaged/Lost Materials below)

Various lost item replacement cost: $10

After 45 days overdue, the library system will declare an item lost and assess a default lost replacement cost to your account.

If a lost item is returned, the replacement cost will be removed at the time the book is checked in. 

If material is returned in a damaged condition, the library will determine cost of repair and charge accordingly. For items that cannot be repaired, the library will charge the borrower for replacement cost.

If you have lost or damaged a book, you do have the option to replace the book.  It must be the same copy/edition (contact the library for ISBN #, etc.) and in good condition.  


HOURS for June 28, 2022