Records Management


Welcome to Records Management at the University of Kentucky!

Records are fundamental to office operation—uncontrolled proliferation of records leads to serious impairment of our effectiveness and ability to do our work; and significant increases in operating costs, risk, and liability.  Vital and historical records are necessary for day-to-day work, strategic and long-range planning, assessment, and celebrating milestones.  In addition, the University of Kentucky is a state agency.  By law, all records that are created, used, and/or in its possession are public records and must be managed according to Kentucky statutes.  This means records management is the legal responsibility of all UK employees. 

When you’re facing a room full of boxes or a server full of files, records management can appear daunting, especially if it’s new to you.  University records managers are here to help!  Contact us at or 859-257-1742.

Common questions or concerns:

  • Q:  I need to send boxes to off-site storage.  

A:  Check out the "storage" tab, above.

  • Q:  I'm running out of space and need to get rid of some of this stuff!  

A:  Check out the "destruction" tab, above.

  • Q:  I know some of these files have reached their retention.  How do I figure that out?  

A:  Check out the "schedule" tab, above.

  • Q:  I have stuff in my office or on my computer that I don't know what to do with.  

A:  Check out the "schedule" tab, above, or get in touch at

  • Q:  I would like information or training on records management.  

A:  Check out the "training" tab, above, or get in touch at

  • Q:  I need assistance with my unit's annual review period.  

A:  Contact us at

  • Q:  I have stuff that I think is historical that might be good for the archives.  

A:  Check out the "schedule" tab, above, or get in touch at

  • Q:  I need to reformat my non-permanent records for easier storage.  

A:  Check out the "reformatting" tab, above.

  • Q:  I have a University history question.  

A:  Contact the Special Collections Research Center research staff at  

A:  See also the "resources" and "history" tabs, above.

SCRC Front Desk and Main Entrance
Breckinridge Research Room
All Other Questions & Comments: