The University of Kentucky Library System adheres to the copyright law and the Fair Use Guidelines when placing material on course reserve. Basic guidelines for placing material on reserve are provided below. See our Copyright Information Pages for more information on copyright, how to obtain copyright permission, and a list of alternatives to obtaining copyright permission.
Copyright permission for photocopied or scanned material is required if:
- Material is used for longer than one semester (First time use.)
- The item exceeds 10% of a book or more than one journal article per issue.
- More than a reasonable number of items (e.g., book, chapters, journal articles, or other copyrighted works) are placed on reserve.
Copyright permission is not required for the following:
- Works created by the U.S. Government
- Works for which the copyright term has expired.
- Works for which the author failed to satisfy statutory formalities to perfect the copyright.
- Unpublished works created by the instructor such as old exams, lecture notes, syllabi, etc.
- Published works created by the instructor, such as book chapters and journal articles, do not require permission if the instructor has retained the copyright for that work.
- Otherwise, permission must be obtained from the rights holder.
- Original copies of books, journals, or direct links that can be provided through the Libraries’ databases.
- Personal copies
Obtaining Copyright Permission:
The library will obtain copyright permissions for reserve items that are available in the Copyright Clearance Center (CCC). Cost limits are placed on every course and must be adhered. For reserve items that are not available via the CCC or that exceed the cost limitation, it is the instructor’s responsibility to obtain copyright permissions as needed.
A sample form to request copyright permission is provided for you under “Forms.” (link) The library requires that a copy of the correspondence requesting the permission and the response received from the rights holder be shared with the Reserves Department.
There are alternatives:
- Check UK Libraries’ E-Journals Databases to see if the article is available electronically and provide the students with the URL (permission has been obtained by the library.)
- Put the Library’s book on reserve (no permissions needed.) If the library does not own the book but an excerpt of said book will be used extensively in the future, we’ll be happy to order a copy if possible.
- Put your personally owned book or journal issue on reserve (no permission needed).
- Course packets produced for professors using a commercial copy service, such as Johnny Print, may be placed on reserve for the semester(s) copyright permission has been granted.
In order for the Library to provide a copyright service, instructors who place “copied” material on reserve must observe the following:
- Submit reserve material at least 3 weeks ahead of time.
- Provide complete citation information for every item.
The Library will NOT pay royalties for articles that are available full-text via the E-Journals A-Z list. If a title is available through our databases, we will opt to use it instead.
We are required to pay copyright permissions for each duplicate copy of a reading placed on paper reserves and for each student per reading placed on electronic reserves. To reduce costs:
- Place only required readings on reserve
- Consider the number of students and the cost per page
- Provide your students with a bibliography of optional readings
- Allow the Library to place hard copies of books on paper reserve in place of obtaining copyright permission.