University of Kentucky
(Photo courtesy of UK University
Archives and Records Program, photographer Steve Stahlman)
Tuesday afternoon, May 15, 2001 several UK archivists,
along with many others, watched helplessly and sadly as UK's oldest
and most historic building became engulfed in flames and smoke.
The heat from the inferno could be felt on the faces of bystanders
over one hundred yards away. Flames spread swiftly across the roof
and down into the area of old chapel where President James K. Patterson
had instructed thousands of students in rigorous academic and high
moral thinking. (History of Administration
President Charles T. Wethington, Jr. and former President Otis
A. Singletary, who had come from home after being told of the fire
by a UK employee, both stood on the old cadet parade ground in front
of the Administration Building and reflected on their years of service
within the grand old building. The compelling moment reminded everyone
that UK's history is both proud and fleeting, and must be preserved
with great commitment and care. It is ironic that the Administration
Building had never looked better than it did that spring morning
in May. Work toward restoration of the exterior neared completion
when the tragic fire erupted. But even before the smoke cleared,
President Wethington expressed his intention to begin plans to rebuild
the campus landmark.
The University Archives and Records Program staff also immediately
began to provide information regarding the building and took steps
to preserve the thousands of official documents which lay damaged
by smoke and water in the smoldering building. The University Archives
and Records Program's (UARP's) three primary missions are: preserving
the University of Kentucky's history; providing a reference center
for University of Kentucky information; and administering the University's
Records Program. When fire devastated the University of Kentucky's
Administration Building on the afternoon of May 15th, each of UARP's
missions was called into play.
UARP staff, with the assistance of the Libraries's Preservation
Team, supervised the disaster recovery of the administrative records
in the building. After contacting a commercial recovery firm, which
had representatives onsite the following morning, UARP staff entered
the building with other UK personnel to identify records for salvage.
The process was slowed when firefighters were forced to turn their
fire hoses back on the still smoldering building several times during
the day. But within seventy-two hours of the initial blaze, all
salvageable documents were out of the building and on their way
to a drying center in Chicago.
During the hours after the disaster began, staff from UARP's Reference
Center also responded to requests for information and photographs
pertaining to the history of the building. UARP staff have already
begun working with architects and construction personnel to provide
information crucial to the accurate historical reconstruction of
Preparations for the return of the records began almost immediately
following the salvage. Steps included outfitting a proper staging
area, meeting with Central Administration staff to discuss handling
and records retention procedures and assessing proper disposition,
determining which records are historical, permanent or non-permanent.
On August 28, 2001 the last of the shipments of records was returned.
UK Central Administration staff are currently reviewing the records
and assessing retention and disposition.
The mission of the Special Collections Research Center is to locate and preserve materials documenting the social, cultural, economic, and political history of the Commonwealth of Kentucky. Materials are acquired regardless of format and include both primary and secondary sources; Kentuckiana is collected comprehensively. Special Collections maintains the records management program for all records generated by the University and serves as its archival repository for permanent records. As part of the mission, the Special Collections Research Center advances and supports the research, teaching, and scholarship of the University and beyond by preserving and providing access to its holdings.