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Special Collections Research Center

 HOURS for February 7, 2016:  Closed

Getting Started

So you have records in your office that are taking up valuable space? What is the correct (and legal!) way to get them out of your office? Read on...

Know Your Records

The tool used to determine the record series, record description, and the retention plus disposition is The State University Model Records Retention Schedule.

As you've probably noticed, there are three types of retention status:

    P (for Permanent-never destroy)
    I (for Indefinite-destroy only after certain circumstances are met)
    and a fixed term of years like 3, 5, etc. (for the number of years a record must be kept after its creation).

For records with a Permanent retention status, proceed to Transfer of Permanent Records. For records with a "Non-Permanent" status (Indefinite and fixed term of years like 3, 5), proceed to Transfer of Non-Permanent Records.

Non-Permanent Record: Store or Destroy

Before you make arrangements to store "Non-Permanent" records, make sure they are not due (or overdue!) to be destroyed. To determine this, find out when the records were created. Then check the Retention (Years) and Disposition columns in the The State University Model Records Retention Schedule to find out how long the records must be kept and what should be done with them after they are no longer needed, respectively. If the records are to be destroyed, go to Records Destruction. Otherwise, go to Transfer of Permanent Records.

If you have any questions...

Please feel free to contact the University Archives and Records Program by email: UARP@lsv.uky.edu, or by phone: (859) 257-5257, or surface mail: 204 Margaret I. King Library, University of Kentucky, Lexington, KY 40506-0039



Special Collections Research Center is home to UK Libraries' collection of rare books, Kentuckiana, the Archives, the Louie B. Nunn Center for Oral History, the King Library Press, the Bert T. Combs Appalachian Collection, and the Wendell H. Ford Public Policy Research Center

The mission of the Special Collections Research Center is to locate and preserve materials documenting the social, cultural, economic, and political history of the Commonwealth of Kentucky. Materials are acquired regardless of format and include both primary and secondary sources; Kentuckiana is collected comprehensively. Special Collections maintains a records management program for all records generated by the University and serves as its archival repository for permanent records. As part of the mission, the Special Collections Research Center advances and supports the research, teaching, and scholarship of the University and beyond by preserving and providing access to its holdings. 

 

Associate Dean Deirdre A. Scaggs

Materials in Special Collections do not circulate.


Campus Mail Code: 0039


For Research or Collections-related Inquiries

Breckinridge Research Room
Phone:
(859) 257-8611

Fax: (859) 257-6311

Email: sclref@lsv.uky.edu


General Information


Mailing Address:
Special Collections Research Center
Margaret I. King Library
University of Kentucky Libraries
Lexington, KY 40506-0039


Delivery Address:
179 Funkhouser Drive
Margaret I. King Library
University of Kentucky Libraries
Lexington, KY 40506-0039


Emergency Vehicle Response Location:
179 Funkhouser