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Guidelines for Managing Records

Records Destruction

The appropriate destruction of records is encouraged as part of proper records management practices.

If there are questions concerning the completion of the Certificate, please email or phone (859) 257-5257 for assistance.

  • If you wish to destroy the original paper copy of records which have been microfilmed or imaged, see Reformatting.
  • Once the retention period has been fulfilled, and the records destruction certificate has been completed, non-permanent records may be destroyed. The University Archives and Records Program recommends recycling as a method of destruction. Confidential records should be place in a locked recycle bin, and the UK facilities division will handle the shredding of these records. For assistance with shredding and recycling, contact Mari Long, Recycling (859-257-8788 or