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Special Collections Research Center

 HOURS for October 22, 2018:  

Records Management

Destruction

The Kentucky Department for Libraries and Archives provides all state agencies with a Records Destruction Certificate template (accessed on the KDLA linked page).  Use this template to document any set of records that have reached their retention and that need to be destroyed.  

The key pieces of information you'll need to record are:

  • Record series number and name from the Model Records Retention Schedule
  • Volume of records destroyed for each series (cubic feet or bytes)
  • Date span of records destroyed for each series
  • Date of destruction.

Email us the certificate (uarp@lsv.uky.edu).  If you have questions, just ask!

Once the certificate has been signed by the records custodian (usually in 1 or 2 days), you can go ahead and destroy the records, either through recycling (for non-confidential records) or through a locked recycling bin.  The UK facilities division will handle the shredding of the latter. For assistance with shredding and recycling, contact Recycling (859-257-8788 or recycle@uky.edu).

If your records are at KUSI and need to be destroyed because they've reached their retention, see the "storage" tab above for further information.

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