The University Archives, serving as a Reference Center, responds to questions and inquiries from University and non-University patrons relating to the history of the University of Kentucky and serves as a repository for primary and secondary sources in support of research relating to University history. Reference assistance is also provided to offices and departments of the institution in the day-to-day conduct of their business. See: Records Program.
The Reference Archivist has primary responsibility within the University Archives and Records Program for receiving, researching, and replying to reference inquiries. Questions are received and responded to by mail, e-mail, telephone, fax, and in-person through visits by patrons to the Libraries' Special Collections. General information and information pertaining to access and rules for use can be found at: UARP: General Information and Access and Rules for Use.
The University Archives Reference Center is generally the appropriate point of contact for questions involving information and materials relating to all aspects of the history of the University of Kentucky. See UK History Research Topics.
Other resources/locations for University information and records:
Open Records Act Requests: Open Records Act and Freedom of Information Act (FOIA) requests, including requests for specific legal documents, should be directed to the University's Office of Legal Counsel, 206 Gillis Building, University of Kentucky, Lexington, KY 40506-0033; Phone: 859-257-2936.
Medical Records: Inquiries relating to Medical Center and University Hospital patient records should be forwarded to the Hospital Medical Records, C601 A.B. Chandler Medical Center, University of Kentucky, Lexington, KY 40506-0293; Phone: 859-257-3591 or 859-257-3078.
Student Records: Inquiries regarding student transcripts and student academic records should be directed to the Office of the Registrar, 11 Funkhouser Building, University of Kentucky, Lexington, KY 40506-0054; Phone: 859-257-3161.
Employment Records: Inquiries regarding faculty, staff and student employment records should be directed to Human Resource Services, 112 Scovell Hall, University of Kentucky, Lexington, KY 40506-0064; Phone: 859-257-9555. Note, inquiries regarding faculty tenure issues should be directed to the Office of the Provost, 106 Gillis Building, University of Kentucky, Lexington, KY 40506-0033; Phone: 859-257-2911.
Theses and Dissertations: Inquiries regarding procedures and guidelines for preparation of theses and dissertations should be directed to The Graduate School, 351 Patterson Office Tower, University of Kentucky, Lexington, KY 40506-0027; Phone: 859-257-4613. UK Libraries maintains copies of UK theses and dissertations, access is available via searching InfoKat, the Libraries' catalog.
The mission of the Special Collections Research Center is to locate and preserve materials documenting the social, cultural, economic, and political history of the Commonwealth of Kentucky. Materials are acquired regardless of format and include both primary and secondary sources; Kentuckiana is collected comprehensively. Special Collections maintains a records management programfor all records generated by the University and serves as its archival repository for permanent records. As part of the mission, the Special Collections Research Center advances and supports the research, teaching, and scholarship of the University and beyond by preserving and providing access to its holdings.