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Lucille Caudill Little Fine Arts Library

 HOURS for December 14, 2018:  Now Closed

Niles Gallery Use and Reservation Policy

The John Jacob Niles Center for American Music is a collaborative effort of the University Of Kentucky School of Music, College of Fine Arts, Appalachian Studies, and the University Libraries. It is named for Kentucky musician John Jacob Niles. The Center seeks to provide a comprehensive focus for the research and performance of American music, embracing both vernacular and cultivated aspects of the field, from the early Colonial period through the present, with special emphasis on the indigenous culture of the southeastern United States. The Center's mission is both archival and programmatic. It serves as a repository for primary and secondary research materials and it actively supports the dissemination of scholarly research in American Music.

1.       It is the aim of the Niles Gallery to reflect the mission statement is each event the Gallery hosts.  Therefore, as sponsors, the School of Music, College of Fine Arts, and Appalachian Studies Program events are given a higher priority.  In the event of a scheduling conflict, even previously scheduled programs, these three groups will be given preference. We will attempt to give two weeks minimum notice in these situations.

2.       The Gallery may be reserved for UK sponsored or affiliated activities only.  It is not available for private rehearsals, recitals, or other events not directly associated with UK.  It is also not for regularly scheduled classes.

3. For School of Music recitals, students will need to complete the School’s recital/recording form in addition to the Gallery Reservation Request form. If you are providing your own printed program, please use the following location: John Jacob Niles Center for American Music / Lucille Caudill Little Fine Arts Library.

4. Use of the Gallery must be reserved by contacting either Amanda Bailey, Facilities Manager of the Lucille Caudill Little Fine Arts Library, or Revell Carr, Director of the John Jacob Niles Center for American Music. A registration form must filled out at the time of reservation and the Niles Gallery policy agreed to. You will be notified if you must register your event with UK EMS.

5. Maximum seating in the Gallery is 49, including performers or presenters. Fire code prevents us from bringing in additional chairs.

6. The Niles Gallery is available for use only during hours of operation of the Lucille Caudill Little Fine Arts Library. Exceptions may be made for faculty.

7. All Gallery set-up and equipment requests must be specified IN ADVANCE of your program on your Registration Form. Library staff will not be responsible for last minute set-up changes. Please arrive no later than 15 minutes before your program to check the set-up of the Gallery. You will be responsible for changes later than 15 minutes before program.

8. Food and drink may be permitted for events with advance notice via the registration form. Users of the Gallery are responsible for arranging for refreshments and cleaning up following the event. NO ALCOHOLIC BEVERAGES MAY BE SERVED. Food and drink must be confined to the Gallery Green Room and/or Lobby area of the Library.

9. The large hinged doors are not moveable. They stay in place at all times. Users of the Gallery may not move the piano. If the piano needs to be moved for your event, this must be requested in advance and the Library will be responsible for moving it.

10. The Gallery is not available to be booked in advance for rehearsals other than those for performances to be held in the Gallery. It may be used for a rehearsal on a drop-in basis by checking availability at the Lucille Caudill Little Fine Arts Library circulation desk.


I accept the Niles Gallery use policy and I am ready to make a reservation.



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