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Meeting Room Request Form

 

 

TO BEGIN YOUR REQUEST, PLEASE CHECK THE HOURS OF OPERATION TO MAKE SURE THE BUILDING WILL BE OPEN ON THE DAY YOU NEED IT. NEXT, READ THE MEETING ROOM POLICIES AND FILL OUT THIS FORM. PLEASE BE AWARE THAT ROOMS AREN'T AVAILABLE PRIOR TO THE TIME THEY ARE RESERVED. EARLIEST ACCESS IS 8:00 AM ON DAYS THE LIBRARY DOES NOT OPEN UNTIL THAT TIME.

 

Please include all of the information requested. Place your cursor in the first box, enter the information needed, then tab to the next box, etc.  When all boxes are complete, hit the "Submit" button at the bottom of the form.  

1. Name/Contact:
2. Organization/Department:
3. Nature/Purpose of Event:
4. Phone:
5. E-mail:
6. Event Date(s):
7. Program Start Time: 
Room available 30-minutes 
prior to start unless additional time requested for registration, etc., in Box 15

 

 

8. Program End Time: 
Room must be vacated within 30-minutes following end of program.

 

 

9. Number attending:
 

10. Will a registration table be needed?

Yes        No


11. Will you be requesting permission to sell items at your event?
(NOTE: You MUST have prior approval to sell items. Please see the Meeting Room Policy for details.)
Yes       No


 

PLEASE SELECT DESIRED ROOM(S)

UKAA Auditorium, room 1-62 (DRINKS IN COVERED CONTAINERS PERMITTED; Maximum Capacity 150)


*
Alumni Gallery, room1-65 (FOOD AND DRINK/CATERING PERMITTED; Maximum Capacity 50)

Select seating style from choices below.

Open-meeting/AV to be used (7 tables in a U formation; seats 28)

 Closed-meeting/No AV needed (8 tables in a rectangle; seats 32)

Reception (four tables together in middle of room with chairs on room periphery; seats 50)

Theater (six chairs in rows with an aisle down the middle; seats 50)


*You are requested to use one of the four seating styles above. Please do not rearrange the room into any other configuration.
 

* Keeneland Room, 1-63 (BOX LUNCHES ONLY; BUFFETS, FOOD TRAYS, ETC., NOT PERMITTED; Maximum Capacity 16)
 

 



12. Will there be food in the room? (See Meeting Room Policy.)

Yes      

No


13. If catered, please give name of caterer:
*You are responsible for ensuring that the catering service removes food by end of reservation.

 

14. Will an extra table for food be needed?
Yes       

No

 

15. May this event be included in the UK Libraries event calendar?
Yes       

No

 

16. Comments/Questions:

 

This form is required to obtain a meeting room reservation.  Call 218-2254 with questions.

your request.