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William T. Young Library

 HOURS for November 17, 2017:  Close at 8:00pm

Meeting Room Request Form

 

TO BEGIN YOUR REQUEST, PLEASE CHECK THE HOURS OF OPERATION TO MAKE SURE THE BUILDING WILL BE OPEN ON THE DAY YOU NEED IT. NEXT, READ THE MEETING ROOM POLICIES AND FILL OUT THIS FORM. PLEASE BE AWARE THAT ROOMS AREN'T ACCESSIBLE PRIOR TO 8:00 AM. 

Please include all of the information requested. Place your cursor in the first box, enter the information needed, then tab to the next box, etc.  When all boxes are complete, hit the "Submit" button at the bottom of the form.  

1. Name:
2. Organization/Department:
3. Nature/Purpose of Activity:
4. Phone:
5. UK email (uky.edu)
6. Date of activity:
7. Program Start Time: 
Room will be available 30-minutes prior to program start.

 

 

8. Program End Time: 
Room must be vacated within 30-minutes following end of program.

 

 

9. Approximate number attending:

10. Will a registration table be needed?

Yes     No


11. Will you be requesting permission to sell items at your event?
(NOTE: You MUST have prior approval to sell items. Please see the Meeting Room Policy for details.)
Yes       No


 

PLEASE SELECT DESIRED ROOM

UKAA Auditorium 1-62 (DRINKS IN COVERED CONTAINERS PERMITTED; Maximum Capacity 150)


Alumni Gallery 1-65 (FOOD AND DRINK/CATERING PERMITTED; Maximum Capacity 50)

Select seating style from choices below.

 Boardroom style

 Classroom style

 

 Keeneland Room, 1-63 (PERMITTED:  BOX LUNCHES, PERSONAL SNACKS & DRINKS IN PERSONAL CONTAINERS WITH TIGHT LIDS.  NOT PERMITTED:  CATERED BUFFETS, COFFEE SERVICE, CANNED DRINKS, PIZZA AND SIMILAR FAST FOOD; Maximum Capacity 16)
 

Kentucky American Water Room, 1-77 (BOX LUNCHES, PERSONAL SNACKS & DRINKS IN TIGHTLY CAPPED CONTAINERS PERMITTED -- CATERED BUFFETS, ETC., NOT PERMITTED; Maximum capacity 12)


Evalena Gilbert Spears Room, 1-73 (PERSONAL SNACKS & DRINKS IN TIGHTLY CAPPED CONTAINERS PERMITTED; Maximum capacity 11)


Kim Stricker Room, 1-49 (PERSONAL SNACKS & DRINKS IN TIGHTLY CAPPED CONTAINERS PERMITTED; Maximum capacity 8)


Active Learning Classroom, 2-34A (PERSONAL SNACKS & DRINKS IN TIGHTLY CAPPED CONTAINERS PERMITTED; Maximum capacity 24)




12. Will there be food in the room? (See Meeting Room Policy.)

Yes      

No


13. Please provide type of food or, if catered, name of vendor/caterer:
You are responsible for ensuring that the caterer removes all food and beverage serving equipment by end of reservation.

 

14. Will an extra table for food be needed?
Yes       

No

 

15. The general public will be invited to attend this event. 
Yes, it will be open to the public.       

No, only UK students, faculty or staff will attend.

 

16. Comments/Questions:

 

This form is required to obtain a meeting room reservation.  After submitting it, if you receive a message that your request could not be delivered, make sure the URL begins with "http" and not "https".  Call 218-2254 with questions.

your request.  If your request is for an activity other than a general meeting you will receive a tentative reservation that will be confirmed once you have obtained event approval from the campus Event Management Office.  


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