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William T. Young Library

 HOURS for July 28, 2016:  7:00am - 10:00pm

Meeting Room Request Form

 

 

TO BEGIN YOUR REQUEST, PLEASE CHECK THE HOURS OF OPERATION TO MAKE SURE THE BUILDING WILL BE OPEN ON THE DAY YOU NEED IT. NEXT, READ THE MEETING ROOM POLICIES AND FILL OUT THIS FORM. PLEASE BE AWARE THAT ROOMS AREN'T AVAILABLE PRIOR TO THE TIME THEY ARE RESERVED. EARLIEST ACCESS IS 8:00 AM ON DAYS THE LIBRARY DOES NOT OPEN UNTIL THAT TIME.

 

Please include all of the information requested. Place your cursor in the first box, enter the information needed, then tab to the next box, etc.  When all boxes are complete, hit the "Submit" button at the bottom of the form.  

1. Name/Contact:
2. Organization/Department:
3. Nature/Purpose of Activity:

4. EMS Number (if known):


5. Phone:
6. E-mail:
7. Date of activity:
8. Program Start Time: 
Room available 30-minutes 
prior to start unless additional time requested for registration, etc., in Box 15

 

 

9. Program End Time: 
Room must be vacated within 30-minutes following end of program.

 

 

10. Number attending:

11. Will a registration table be needed?

Yes     No


12. Will you be requesting permission to sell items at your event?
(NOTE: You MUST have prior approval to sell items. Please see the Meeting Room Policy for details.)
Yes       No


 

PLEASE SELECT DESIRED ROOM

UKAA Auditorium 1-62 (DRINKS IN COVERED CONTAINERS PERMITTED; Maximum Capacity 150)


Alumni Gallery 1-65 (FOOD AND DRINK/CATERING PERMITTED; Maximum Capacity 50)

Select seating style from choices below.

 Boardroom style

 Classroom style

 

 Keeneland Room, 1-63 (PERMITTED:  BOX LUNCHES, PERSONAL SNACKS & DRINKS IN PERSONAL CONTAINERS WITH TIGHT LIDS.  NOT PERMITTED:  CATERED BUFFETS, COFFEE SERVICE, CANNED DRINKS, PIZZA AND SIMILAR FAST FOOD; Maximum Capacity 16)
 

Kentucky American Water Room, 1-77 (BOX LUNCHES, PERSONAL SNACKS & DRINKS IN TIGHTLY CAPPED CONTAINERS PERMITTED -- CATERED BUFFETS, ETC., NOT PERMITTED; Maximum capacity 12)


Evalena Gilbert Spears Room, 1-73 (PERSONAL SNACKS & DRINKS IN TIGHTLY CAPPED CONTAINERS PERMITTED; Maximum capacity 11)


Kim Stricker Room, 1-49 (PERSONAL SNACKS & DRINKS IN TIGHTLY CAPPED CONTAINERS PERMITTED; Maximum capacity 8)


AV Classroom, B-108A (PERSONAL DRINKS IN TIGHTLY CAPPED CONTAINERS PERMITTED – NO FOOD PERMITTED; Maximum capacity 24)


Active Learning Classroom, 2-34A (PERSONAL SNACKS & DRINKS IN TIGHTLY CAPPED CONTAINERS PERMITTED; Maximum capacity 24)


Multipurpose Room, B-108C (FOOD & DRINK, CATERING PERMITTED; Maximum capacity 100)



12. Will there be food in the room? (See Meeting Room Policy.)

Yes      

No


13. If catered, please give name of caterer:
*You are responsible for ensuring that the caterer removes all food service equipment by end of reservation.

 

14. Will an extra table for food be needed?
Yes       

No

 

15. May this event be included in the UK Libraries event calendar?
Yes       

No

 

16. Comments/Questions:

 

This form is required to obtain a meeting room reservation.  Call 218-2254 with questions.

your request.  If you receive a message that your request could not be delivered, make sure the URL begins with "http" and not "https".  If your request is for an activity other than a meeting you will receive a tentative reservation that will be confirmed once you have obtained an EMS number.  



William T. Young Library houses a general undergraduate collection and social science, humanities, business, biology and agricultural materials. As the central library in the university library system, it also is home to the Dean's Office and a number of centralized library services and other university services.

Loan Periods

UK Faculty/Staff, Affiliated Faculty/Staff, Emeritus Faculty, Visiting Scholars

Books: 120 days
Bound Periodicals: 4 days
Unbound Periodicals: Library Use
Non-Print (see AV Services for exceptions): Library Use
Reserves: 2 hours; 1 day; 3 days; 7 days
100 items (unless restricted)


UK Graduate Students, Donovan Scholars

Books: 90 days
Bound Periodicals: 4 days
Unbound Periodicals: Library
Non-Print (see AV Services for exceptions): Library Use
Reserves: 2 hours; 1 day; 3 days; 7 days;
Item Limit: 75 items (unless restricted)


UK Undergraduate Students

Books: 28 days
Bound Periodicals: 4 days
Unbound Periodicals: Library Use
Non-Print (see AV Services for exceptions): Library Use
Reserves: 2 hours; 1 day; 3 days; 7 days
Item Limit: 25 items (unless restricted)


Non-UK Borrowers

Books: 28 days
Bound and Unbound Periodicals: Library Use
Non-Print (see AV Services for exceptions): Library Use
Reserves: 2 hours; 1 day; 3 days; 7 days
Item Limit: 10 items (unless restricted)

Location (with directions): 401 Hilltop Avenue
Mailing Address: 500 S. Limestone Street, Lexington, KY 40506-0456
Courier Deliveries: 1000 University Drive, Lexington, KY 40506
Contact Information