POLICY NO. 1

CALL NUMBERS FOR NON-BOOK MATERIALS
(7-08-1999)

Each processing center has its own policy on the assignment of call numbers to non-book materials. Some processing centers assign accession numbers to all of their non-book materials. Other centers assign classification numbers to certain types of non-book materials and assign accession numbers to the rest. The unique housing requirements of each library largely determine how the materials are handled by each center. In addition, with some materials, different accession codes are used by different processing centers when accessioning the same material type. It is with this set of circumstances in mind that the question was raised as to whether a uniform policy on the assignment of call numbers to non-book materials should be established and followed by all processing centers.

The BPPAG decided that the processing centers will continue following their own individual policies on the assignment of call numbers to non-book materials. Moreover, the centers that assign accession numbers will continue using the accession codes already established for the non-book materials acquired by that center. However, when a processing center acquires a new non-book material type that will be accessioned, the center will check the list of non-book accession codes to determine if another processing center has already established a code for that material type. When a code already exists, the processing center will use that code. When a code has not been established by another processing center, the center will submit to the chair of BPPAG a proposed accession code for the new material type. Once approved, the new accession code will be added to the list of non-book accession codes. A revised list will be distributed to all processing centers. The new code must be used by all processing centers when they catalog that same material type.

RESOLVING Y2K PROBLEM:

For those sites using the 2 digit date abbreviations as part of the non-book call number, there is a slight hitch when we reach 2000 (Ex. 97-134 or 99-2). To resolve this, the date should be expanded to 4 places and use 2000-12, 2000-134, etc.

The list of non-book accession codes for the University of Kentucky at Lexington is available for anyone who wants it by contacting the current chair of the BPPAG. For the 1998/1999 year, that is Kate Seago at 859-257-0500, ext. 2120 or kseago@email.uky.edu.

Other Bibliographic Policies & Procedures

3. Printing date for materials (9-21-2000)
4. Copy numbers in holdings or item records (12-14-2000)
5. Minimal level cataloging (2-10-2000)
6. MFHD Records for Serials and Non-Serials Materials (rev. & combined with Policy #17, 3/31/04)
Caption Dictionary (11-7-2002)

7. Withdrawals, lost / missing, and deletions (September 2004)
9. Local notes (2-08-2001)
11. Hierarchy for cataloging sources (9-22-2000)
12. Authority control for the UK Institutional Group (1-05-1995)
13. Mixed media materials (3-29-1994)
14. "Boundwiths": multiple bibliographic records representing one physical piece (2-08-2001)
15. Bibliographic Control & Processing Policies for Non-book Materials (3-18-2002)
18. Language Used in the Enumeration of Multi-volume Works (12-16-1996)
19. Guidelines for OPAC Display of Internet Resources (10-05-2000)
20. Storage Procedures for Updating the Catalog (6-10-2003)
21. Guidelines for the Cataloging of Internet Resources (4-03-2003)
22. Multiple Versions - Same Title in Different Formats (2-06-2002)
23. Enumeration and Chronology in Item Records (11-19-2003)

This page was last updated 6 October 2004. To comment on this document, send mail to Kate Seago at kseago@email.uky.edu.